Expertise & Resources Matter

We are trusted, strategic business partners consistently delivering, value-driven, high-touch, impactful meeting and event management services.

Meeting Objectives

We identify what you are aiming to achieve with each event and develop a clear and concise agenda that accomplishes these objectives.

Venue Sourcing

We critically research venues and sites with detailed summaries of available and unavailable properties.

Program Development

We are with you every step of the planning process ensuring the planning process stays on track.

Negotiations & Contracts

We work diligently with suppliers to negotiate and contract everything for your event at the best price possible.

Budget Management

No surprises in your bottom line. From budget tracking to audit-ready documentation, every dollar is accounted for.

Virtual & Hybrid

We oversee the logistics, technology, and seamless execution of online events according to your meeting's needs.

Attendee Management

Online registration, attendee profiles, hotel reservations, and flight arrangements are all expertly managed by our highly detailed and personable team.

Collateral Development

Theme development, creative treatment, logos, stationery – all are designed to energize and deliver your event’s message that stays consistent through each and every touch point.

Planning & Logistics

Our planning team will orchestrate a seamless event, curating and accounting for every detail and every function of your event.

Audio Visual

Our audio-visual/production partners can procure the appropriate equipment and services.

On-Site Management

In addition to our meeting planning team, we can support your event with on-site experienced professional travel directors.

100% Committed

We are committed to executing successful events by offering efficiency, resourcefulness and a unique creativity and style to exceed client expectations. We are partners with our clients, and our success is your success.

Final Billing Reconciliation

We take care of all outstanding payments and include backup documentation along with a record of cost savings and cost avoidance.

Program Evaluation

Whether it be an onsite poll or a post event survey, we evaluate what sessions stood out and what can be improved for future programs.

Post Event Review

Your feedback is important to us so we can continue to exceed expectations.

SUPPLIER NEGOTIATIONS & CONTRACTS

Negotiation with hotels for room rates, attrition/cancellation clauses, concessions, audio-visual services, Destination Management Company (DMC) management and sourcing (including transportation, decor and entertainment).

AGENDA PLANNING

Identification of meeting objectives and development of an agenda that states a clear purpose and flows to the intended outcome.

COLLATERAL DEVELOPMENTPRINT & MEDIAPREMIUM ITEMS

Creation and design of the event’s message. We will ensure that it is consistent throughout the agenda, name badges, stationary, etc. We research and recommend what custom items would work for you and then design and procure them for the event. Dragonfly Agency also provides creative packaging and distribution services.

PLANNING & LOGISTICS

We account for every detail and every function. Our planning team will orchestrate a seamless event. This includes food and beverage menu selection, entertainment, activities, decor and off-site event planning. As your event curator, we will collaborate with our resources to deliver the most appropriate business solutions for every aspect of your event.

HYBRID AND VIRTUAL EVENTS

We oversee the logistics, technology, and seamless execution of online events. We determine the appropriate platform, design, and online development according to your meeting’s requirements.

AUDIO-VISUAL

We act as the liaison with an audio-visual/production company to procure the appropriate equipment and services.

INDUSTRY RESOURCES

Through 25 years in the meeting planning industry, we’ve collected extensive resources and connections. From staff to speakers, from talent to tickets, if you need it, we’ll find it.

VENUE SOURCINGSITE SELECTION

We research sites with detailed summaries of available and unavailable properties.

BUDGET MANAGEMENT

There are no surprises in your bottom line. Through ongoing budget tracking, cost savings/cost avoidance best practices, maximized spend, cost controls, HCP/Sunshine Act, and audit ready documentation, every dollar is accounted for.

EVENT BRANDING & MARKETING

Theme development, creative treatment, logos, stationery – all are designed to synergize and deliver your event’s message.

ON-SITE STAFF SUPPORT

In addition to Dragonfly Agency’s meeting planning team, we have existing relationships with on-site experienced professional travel directors to execute all elements of the meeting.

ATTENDEE MANAGEMENT

Online registration, attendee profiles, hotel reservations, and flight arrangements are all expertly managed by our highly detailed and personable team.

Please ask us about our talent and speaker entertainment service.

We research and recommend local talent, headline talent and motivational speakers.