Hotel negotiations including room rates, attrition/cancellation clauses, concessions, audio-visual services, Destination Management Company (DMC) management and sourcing (including transportation, decor and entertainment).
Identify meeting objectives and develop appropriate agenda flow.
Working with creative resources to deliver the events’ message and brand the meeting collateral (agenda, name badges, stationery, etc.). Our team researches, recommends and procures custom selected premium items. Dragonfly Agency also provides creative packaging and distribution services.
Accounting for every detail and every function, our planning team will orchestrate a seamless event. This includes food and beverage menu selection, entertainment, activities, decor and off-site event planning. As your event curator, we will collaborate with our resources to deliver the most appropriate business solutions for every aspect of your event.
Act as liaison with audio-visual/production company to procure the appropriate equipment and services.
Extensive industry resources resulting from over 25 years in the meeting planning industry. From staff to speakers , from talent to tickets, you need it, we’ll find it.
Comprehensive site research with detailed summaries of available and unavailable properties.
Ongoing budget tracking, cost savings/cost avoidance best practices, maximized spend, cost controls, HCP/Sunshine Act, audit ready documentation
Theme development, creative treatment, logos, stationery – all designed to work together and deliver your events’ message.
In addition to Dragonfly Agency’s meeting planning team, we have existing relationships with on-site experienced professional travel directors to execute all elements of the meeting.
Website registration, attendee profiles, hotel reservations, and flight arrangements are all expertly managed by our highly detailed and personable team.
Research and recommend local talent, headline talent and motivational speakers.