Services

Dragonfly Agency is a full-service event management company.  We work directly with our clients or as a supplement to their own meeting planners.  Our services include:

  • Agenda Planning – identify meeting objectives and develop appropriate agenda flow.
  • Venue Sourcing/Location Guidance – comprehensive site research with detailed summary of available and unavailable properties.
  • Supplier Negotiations and Contracts – hotel negotiations including room rates, attrition/cancellation clauses, concessions, audio-visual services, Destination Management Company (DMC) management and sourcing (including transportation, decor, and entertainment).
  • Budget Management – initial budget presented upon contract/proposal.  Working budget issued within 30 days of program operation or upon 5% or more change in scope of work.  Actual/Final budget reconciliation 60 days following program operation.
  • Collateral Development / Print and Media – work with creative resources to deliver the events’ message and brand the communication materials (agendas, name badges, stationery, etc.).  Concepts include printed invitations, flash email,  and video treatments.
  • Planning and Logistics – accounting for every detail and every function, our planning team will orchestrate a seamless event.  This includes food and beverage menu selection, entertainment, activities, decor and off-site event planning.  As your event curator, we will collaborate with our resources to deliver the most appropriate business solutions for every aspect of your event.
  • Event Branding and Marketing – deliberately creative, theme development, creative treatment, logos, stationery – all designed to work together and deliver your events’ message.
  • Attendee Management – website registration, attendee profiles, hotel reservations, flight arrangements, and restaurant reservations are all expertly managed by our highly detailed and personable team.
  • Audio Visual Coordination and Management -act as liaison with audio-visual/production company to procure the right equipment and services.
  • Talent / Speaker – research and recommend headline talent and motivational speakers.
  • Industry Resources – extensive industry resources resulting from over 25 years in the meeting planning industry.  From staff to speakers, from talent to tickets, you need it, we’ll find it.
  • On-Site Staff Support – in addition to Dragonfly Agency’s meeting planning team, we have existing relationships with on-site professional trip directors to execute all elements of the meeting.

Utilize all of our services, some of our services or just one of our services.  We are flexible and our only goal is to deliver an exceptional experience for you and your attendees. Contact us for pricing and information at 732-224-1010 or  Email Dragonfly Agency.