Services
The Dragonfly ExperienceDragonfly Agency is a full-service event management company. We work directly with our clients or as a supplement to their own meeting planners.
Our services include:
Supplier Negotiations & Contracts
Hotel negotiations including room rates, attrition/cancellation clauses, concessions, audio-visual services, Destination Management Company (DMC) management and sourcing (including transportation, decor and entertainment).
Agenda Planning
Identify meeting objectives and develop appropriate agenda flow.
Collateral Development / Print & Media / Premium Items
Working with creative resources to deliver the events’ message and brand the meeting collateral (agenda, name badges, stationery, etc.). Our team researches, recommends and procures custom selected premium items. Dragonfly Agency also provides creative packaging and distribution services.
Planning & Logistics
Accounting for every detail and every function, our planning team will orchestrate a seamless event. This includes food and beverage menu selection, entertainment, activities, decor and off-site event planning. As your event curator, we will collaborate with our resources to deliver the most appropriate business solutions for every aspect of your event.
Hybrid and Virtual Events
Oversee the logistics, technology, and seamless execution of online events. We determine the appropriate platform, design, and online development according to your meeting’s requirments.
Audio-Visual
Act as liaison with audio-visual/production company to procure the appropriate equipment and services.
Industry Resources
Extensive industry resources resulting from over 25 years in the meeting planning industry. From staff to speakers , from talent to tickets, you need it, we’ll find it.
Venue Sourcing / Site Selection
Comprehensive site research with detailed summaries of available and unavailable properties.
Budget Management
Ongoing budget tracking, cost savings/cost avoidance best practices, maximized spend, cost controls, HCP/Sunshine Act, audit ready documentation
Event Branding & Marketing
Theme development, creative treatment, logos, stationery – all designed to work together and deliver your events’ message.
On-Site Staff Support
In addition to Dragonfly Agency’s meeting planning team, we have existing relationships with on-site experienced professional travel directors to execute all elements of the meeting.
Attendee Management
Website registration, attendee profiles, hotel reservations, and flight arrangements are all expertly managed by our highly detailed and personable team.
Talent / Speaker Entertainment
Research and recommend local talent, headline talent and motivational speakers.
Utilize all of our services, some of our services or just one of our services.
Contact us for pricing and information at 732-224-1010 or Email Dragonfly Agency.
We align our services with our clients’ strategic goals and are deliberately creative in our event marketing and branding solutions.
We are a client focused company, personalized attention and pricing with established resources, and experience.
We are committed to delivering engaging, motivational and impactful events, while remaining, cost conscious, flexible, resourceful, and creative.
