Dragonfly | Services
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Services

All, Some or Just One

Dragonfly Agency is a full-service event management company. We work directly with our clients or as a supplement to their own meeting planners.

Our services include:

Supplier Negotiations & Contracts

Hotel negotiations including room rates, attrition/cancellation clauses, concessions, audio-visual services, Destination Management Company (DMC) management and sourcing (including transportation, decor and entertainment).

Agenda Planning

Identify meeting objectives and develop appropriate agenda flow.

Collateral Development / Print & Media / Premium Items

Working with creative resources to deliver the events’ message and brand the meeting collateral (agenda, name badges, stationery, etc.). Our team researches, recommends and procures custom selected premium items. Dragonfly Agency also provides creative packaging and distribution services.

Planning & Logistics

Accounting for every detail and every function, our planning team will orchestrate a seamless event. This includes food and beverage menu selection, entertainment, activities, decor and off-site event planning. As your event curator, we will collaborate with our resources to deliver the most appropriate business solutions for every aspect of your event.

Audio-Visual

Act as liaison with audio-visual/production company to procure the appropriate equipment and services.

Industry Resources

Extensive industry resources resulting from over 25 years in the meeting planning industry. From staff to speakers , from talent to tickets, you need it, we’ll find it.

Venue Sourcing / Site Selection

Comprehensive site research with detailed summaries of available and unavailable properties.

Budget Management

Ongoing budget tracking, cost savings/cost avoidance best practices, maximized spend, cost controls, HCP/Sunshine Act, audit ready documentation

Event Branding & Marketing

Theme development, creative treatment, logos, stationery – all designed to work together and deliver your events’ message.

On-Site Staff Support

In addition to Dragonfly Agency’s meeting planning team, we have existing relationships with on-site experienced professional travel directors to execute all elements of the meeting.

Attendee Management

Website registration, attendee profiles, hotel reservations, and flight arrangements are all expertly managed by our highly detailed and personable team.

Talent / Speaker Entertainment

Research and recommend local talent, headline talent and motivational speakers.

Utilize all of our services, some of our services or just one of our services.  Like a Dragonfly, we are flexible!

Contact us for pricing and information at 732-224-1010 or  Email Dragonfly Agency.